Statcom Systems

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PO Box 540 Blackburn, Victoria
Phone: (039) 894-3888

Clients

Emergency Plans, Emergency Response Procedures and Warden Training

Statcom Systems has carried out Fire Safety Audits and supplied customised Essential Fire Safety Measures Manuals and provided Compliance Management Services to a broad range of clients. Many of those clients have now engaged Statcom Systems to help meet their Emergency Management obligations. Some have very specific needs as outlined below:

 

SPECIAL CLIENT NEEDS

Health and Aged Care

Fire Safety in the Aged Care sector is of paramount importance to the owners of these buildings. Not only is compliance with the local Building Regulations crucial to the welfare of the residents of these facilities, but the fear of losing their Accreditation also drives the Aged Care provider to want to remain compliant with all areas of health and safety, including the need to have a proper Emergency Management Plan.

In addition to maintaining the Essential Safety Measures installed in Aged Care buildings, Statcom Systems has also helped the Aged Care provider with ensuring their Fire Wardens are fully trained to deal with the various emergencies which may occur within an Aged Care Facility. Fire, Spread of Disease, Dangerous Chemical Spill, Patient threats, are just a few of the types of emergencies which may arise and would require either a full or partial evacuation.

Statcom Systems has helped many Aged Care providers with their routine Evacuation Exercises and Warden Training.

The obligations to be met are outlined in the Australian Standard AS4083-2010: Planning for Emergencies – Health Care Facilities.

 

Special Needs Accommodation

The special needs of People with Disabilities must be managed properly during an emergency. AS3745-2010 requires that a Personal Emergency Evacuation Plan (PEEP) be prepared for all people with a disability, no matter the type of facility.

It is therefore important during the Evacuation Exercises that the needs of People with Disabilities is tested in a more rigorous fashion to ensure that all staff know what their roles and responsibilities are during a real emergency.

The obligations to be met are outlined in the Australian Standard AS4083-2010: Planning for Emergencies – Health Care Facilities.

 

Retail

The Retailer with many stores throughout the country needs to have a system and a process which is compatible with all the different requirements imposed by regulatory bodies throughout Australia. Statcom Systems has helped many Retail Chains to meet these legislative requirements. Although AS3745-2010 is the main standard to follow in each State, the facility owner needs to understand that in Queensland there are additional duties which need to be fulfilled to ensure compliance with the WHS and the Building Fire Safety Regulations. See later under State Legislation for further information.

Another issue that arises is when the Retailer is a shop within a larger Shopping Facility. There is now a need for that retailer to not only have an Emergency Plan of their own, but their Emergency Plan must also include any requirements of the Shopping Centre’s Main Emergency Plan.

 

Multi-Tenant Offices

Commercial Offices can be standalone or part of a larger complex. They can have a common area that is managed by one group of people and the tenancies managed by another. A Body Corporate Manager may be engaged to manage all or some of the building. Statcom Systems has a great deal of experience in dealing with each of these situations. The customised compliance manual can be adapted to meet many situations. The Inspection Monitoring and Reporting System can manage the different needs of all these stakeholders.

 

Owners Corporation Managers

The Owners Corporation Manager needs to be aware that Emergency Management is an important responsibility of the Owners Corporation Manager. Where there are multiple tenancies using Common Areas, the Owners Corporation Manger is responsible for ensuring that in the unlikely event of an emergency, that there is an Emergency Control Organisation already established, and an Emergency Plan and Response Procedures have been developed for all Tenants to follow in the event of an emergency occurring. The Owners Corporation Manager must also ensure that Evacuation Diagrams and Signs have been mounted throughout all common areas of the property and that the Evacuation Diagrams and Signs are compliant with AS3745-2010 and the Building Fire Safety Regulations in Queensland.

The members of the ECO must be adequately trained before being involved in an Evacuation Exercise, which must be scheduled annually by the Owners Corporation Manager as part of their duties.

Failure to comply will be a breach of both the WHS/OHS legislation and may be in breach of the Owners Corporation Act in some States.

 

Schools and Child Care Centres

Schools

With the increasing number of incidences in Schools involving threatening behavior by parents and students towards other students and teachers, plus weapons being brought to schools, Statcom Systems advises that Emergency Management Plan in Schools is even more critical than in most other workplaces.

The Emergency Planning Committee must first decide how to deal with each Emergency, what form of Emergency Response should be implemented and then share that plan with all teachers and in some cases, students throughout the school. This is normally done through the distribution of Evacuation Diagrams and Basic Procedures and Signs mounted adjacent to every classroom entry door and throughout all common areas of the school.

Evacuation Exercises held regularly and normally each term at most schools, is the ideal way of preparing for any emergency event. Personal Emergency Evacuation Plans (PEEP) must be prepared for each student and teacher with disabilities.

An effective lockdown procedure, or partial evacuation is an important strategy of most schools to an armed intruder, bomb threat or civil disorder. School Guardian is an effective early warning technology to assist with managing evacuations or lockdowns during an emergency event. Call Statcom Systems for more information on School Guardian.

Statcom Systems has been able to assist many schools with their Evacuation Diagrams and Sign/Procedures.

 

Child Care Centres

Like most schools, Child Care Centres are also very susceptible to armed intruders/bomb threats, civil unrest, attempted kidnappings and because of their prime street locations, vehicle collisions. The Emergency Planning Committee at each Child Care Centre will have developed their own unique Emergency Plan and Evacuation Procedure for each emergency event.

Personal Emergency Evacuation Plans (PEEP) must be prepared for each child and carer with disabilities.

Evacuation Exercises carried out at least annually, will ensure that the Emergency Response Procedures are relevant and are effective. Skills Retention Training each 6 months according to AS3745-2010 can be provided either online, or either side of an Evacuation Exercise.

The organisation must determine first whether its policy will be to have staff use fire extinguishers or not. Fire Extinguisher Training in this instance must include practical training in the use of fire equipment. Online Training would not be suitable for staff who had not yet received any practical training in the past. Most organisation adopt a safety first policy and do not expect staff to fight a fire, even in its early stages.

 

 

SPECIAL STATE REQUIREMENTS

 

Victoria/Western Australia

Neither Victoria or Western Australia have adopted the Harmonised Work Health and Safety legislation. However, Section 23 of the existing OHS Legislation requires that the facility owner or manager is responsible for the safe entry and exit of all persons working at, or occupying the facility and therefore Statcom Systems advises having an Emergency Management Plan in place, and adoption of the Australian Standard AS3745-2010 to ensure that compliance with the relevant section of the legislation can be demonstrated.

 

Queensland

Although AS3745-2010 is the main standard to follow in Queensland, the facility owner needs to understand that in Queensland there are additional duties which need to be fulfilled to ensure compliance with the WHS and in particular, the QLD Building Fire Safety Regulation.

Within the QLD Building Fire Safety Regulations (BFSR), there is a requirement for new staff to have an initial basic instruction in Emergency Procedures for that facility as soon as they commence. This is then to be followed within 30 days by proper training in Emergency Procedures for that facility, which must also include Fire Equipment Training.

The Training dates must be recorded in a Training Register and able to be produced if requested by a Fire Brigade Officer.

Even  more rigorous requirements are imposed if the building has more than 25 staff or over 25 metres in height.

Also note any organisation which is going to provide advice and services must have an Occupational Licence for the Emergency Procedures category, which is provided after a rigorous assessment of that organisations’ Technical and Financial  capability.

Please call Statcom Systems if you are unsure whether you are complying with this legislation or require advice and assistance to ensure you can meet the Queensland BFSR Legislation.

 

New South Wales

New South Wales adopted the Harmonised Work Health and Safety legislation and the facility owner is therefore obliged to comply with the requirements for having an Emergency Management Plan in place, and adoption of the Australian Standard AS3745-2010 would therefore be viewed as complying with the legislation.

Statcom Systems is able to provide the necessary advice and training to ensure an effective Emergency Plan is in place, that it is documented in an appropriate way, and that all management and staff who are required to carry out the requirements of the plan are trained. The requirements of AS3745-2010 also require that 6 monthly Skills Retention sessions are provided. This requirement can often be met by an Online Training Module, such as that provided by Statcom Systems.

 

Tasmania

Tasmania has also adopted the Harmonised Work Health and Safety legislation and the facility owner is therefore obliged to comply with the requirements for having an Emergency Management Plan in place, and adoption of the Australian Standard AS3745-2010 would therefore be viewed as complying with the legislation.

The Tasmanian Building Regulations also has a further rigorous requirement which is that the facility owner must have their Emergency Management Plan prepared for and approved by the Local Fire Brigade for legal occupation of the building to continue. Failure is a breach of the legislation and could have serious consequences.